Room Hire
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Paragraph 1 The Hall is available for hire most weekends, please ring for details /charges 07772 790954/07966 425504 or email info@billingtonlangho.org .uk
Paragraph 2 You can view the Calendar at the bottom of the page to see if the date you want might be available. You can also download the Booking Form as a Pdf. document.
Room Hire
BILLINGTON & LANGHO COMMUNITY CENTRE BOOKING FORM
THIS AGREEMENT is made on the date (1) and between the COMMITTEE (2) and the HIRER (3) named below whereby in consideration of the sum(s) mentioned (4):
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1. Booking date: |
2. BALCA Hall Management Committee |
3. Name of organisation / individual
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Bkg Ref: |
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Tel: |
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4. Hiring Fees: |
Actual / Estimated |
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Deposit |
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To be paid by (date) date of event |
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Balance to pay on arrival |
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Premises: |
Whole Hall |
Meeting Room Only – delete as required |
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Purpose of Hiring: |
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Period of hire: |
Date(s) |
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Time – From: |
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THE HIRER agrees with the Committee to be present throughout the hiring and to perform the provisions and stipulations contained or referred to in the Committee's ‘Standard Conditions of Hire' for the time being in force as annexed overleaf (an understanding of which the Hirer acknowledges) together with the special conditions set out in the Schedule below (if any).
SCHEDULE OF SPECIAL CONDITIONS (If required)
PLEASE REMEMBER TO REMOVE ALL YOUR RUBBISH
AS WITNESS the hands of the parties hereto -
Signed by the person named at 2(a) above on behalf of the Billington & Langho Community Association above:
Dated _________________________
Signed by the person named at 3 above (on behalf of the organisation named at 3 above), where applicable:
___________________________________________ Dated __________________________
Please make cheques payable to B.A.L.C.A.
and return this form along with deposit to the above address.
BILLINGTON & LANGHO COMMUNITY CENTRE BOOKING FORM
THIS AGREEMENT is made on the date (1) and between the COMMITTEE (2) and the HIRER (3) named below whereby in consideration of the sum(s) mentioned (4):
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1. Booking date: |
2. BALCA Hall Management Committee |
3. Name of organisation / individual
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c/o Anne Rogerson |
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Bkg Ref: |
11 Weavers Croft, |
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Billington, |
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Clitheroe, BB7 9NE |
Tel: |
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4. Hiring Fees: |
Actual / Estimated |
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Deposit |
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To be paid by (date) |
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Deposit |
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Deposit |
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Balance to pay on arrival |
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Premises: |
Whole Hall |
Meeting Room Only – delete as required |
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Purpose of Hiring: |
Purpose of Hiring: |
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Period of hire: |
Date(s) |
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Time – From: |
To: |
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THE HIRER agrees with the Committee to be present throughout the hiring and to perform the provisions and stipulations contained or referred to in the Committee's ‘Standard Conditions of Hire' for the time being in force as annexed overleaf (an understanding of which the Hirer acknowledges) together with the special conditions set out in the Schedule below (if any).
SCHEDULE OF SPECIAL CONDITIONS (If required)
PLEASE REMEMBER TO REMOVE ALL YOUR RUBBISH
AS WITNESS the hands of the parties hereto -
Signed by the person named at 2(a) above on behalf of the Billington & Langho Community Association above:
Anne Rogerson Dated __________________________
Signed by the person named at 3 above (on behalf of the organisation named at 3 above), where applicable:
_______________________________________________ Dated __________________________
Please keep this form for your records.
BILLINGTON & LANGHO COMMUNITY CENTRE
STANDARD CONDITIONS OF HIRE
- AT THE END of the hiring, the HIRER shall be responsible for leaving the premises and surrounds in a clean and tidy condition with all rubbish removed, properly locked and secured unless directed otherwise and any contents temporarily removed from their usual positions properly replaced, otherwise the Committee shall be at liberty to make an additional charge
- THE HALL offers basic kitchen facilities for serving hot and cold refreshments. Additional kitchen appliances may only be used if Portable Appliance Tested (PAT) within the past 12 months AND UNDER NO CIRCUMSTANCES SHALL A DEEP FAT FRYER BE USED
- THE HIRER shall ensure that any other electrical appliances, for example iPOD docking stations or CD Players, brought by them to the premises and used there shall be safe and in good working order, asproven by up to date PAT testing carried out by a qualified person, and used in a safe manner and subject to performance laws (see 5 below)
- THE HIRER shall be responsible for obtaining such licences as may be needed whether for the sale or supply of intoxicating liquor, from the Performing Rights Society, from the Phonographic Performance Ltd or otherwise and for observance of the same
- THE HIRER shall ensure that nothing is done on or in relation to the premises in contravention of the law related to gaming, betting and lotteries
- THE HIRER shall comply with all conditions and regulations made in respect of the premises by the Fire Authority, Local Authority, the Local Magistrates' Court or otherwise, particularly in connection with any event that includes public dancing or music or other similar public entertainment or stage plays
- THE HIRER shall not use the premises for any purpose other than that described in the hiring agreement and shall not sub-hire or use the premises or allow the premises to be used for any unlawful purposes or in any unlawful way nor do anything or bring onto the premises anything which may endanger the same or render invalid any insurance policies in respect thereof nor allow the consumption of alcoholic liquor thereon without written permission/licence
- THE HIRER will, during the period of hiring, be responsible for supervision of the whole premises, their care, safety from damage however slight or change of any sort and the behaviour of all persons using the premises whatever their capacity, including the supervision of car parking arrangements so as to avoid obstruction of the highway. The Association reserves the right to require a special deposit against the possibility of such damage. This will be refunded less the cost of repair or will be credited against the cost should it exceed the amount of the deposit
- THE HIRER shall not alter in any way the fabric and contents of the premises, nor fasten any fixtures or fittings to the fabric of the premises nor apply any substances to the floor and shall indemnify the committee for the cost of repair or replacement of any damage done to any part of the property including the curtilage thereof or the contents of the premises which may occur during the period of hiring as a result of the hiring
- IF THE HIRER wishes to cancel the booking before the date of the event and the Committee is unable to make a replacement booking, the question of payment or repayment of the fee shall be at the discretion of the Committee
- THE HIRER shall ensure that the minimum of noise is made on arrival and departure
- THE HIRER shall ensure that no animals, except guide dogs, are brought into the premises
- THE COMMITTEE reserves the right to cancel this hiring in the event of the hall being required for use as a Polling Station for Parliamentary or Local Government elections or by-election, or other emergency event, in which case the Hirer shall be entitled to a refund of any deposit already paid
- IN THE EVENT of the premises or any part thereof being rendered unfit for the use for which it is being hired, the committee shall not be liable to the HIRER for any resulting loss or damage whatsoever
- THE LETTING of the premises is entirely at the discretion of the Management Committee of the Billington & Langho Community Association
- THE HIRER will comply with all reasonable requests (if any) made by the caretaker of the premises
- If it is necessary to make keys to the premises available to THE HIRER then such keys maybe made available only shortly before the hiring period on the day of such hiring and must be returned by THE HIRER immediately after the completion of the event
- THE HIRER will not part with the keys to the premises to any third party nor will they copy the same
- No smoking is allowed inside the building or in the outside area with soft flooring
- AT THE CONCLUSION of the event, THE HIRER will carry out an inspection of the premises including that all exits are secured to ensure that the premises are safe to be left unattended and that all internal lights have been switched off
(If the hirer, is in any doubt as to the meaning of the following, the Hall Booking Secretary should contacted immediately for clarification)
For the purposes of these conditions, the term HIRER shall mean an individual hirer or, where the hirer is an organisation, the authorised representative.